PAPERS RELATIVE TO HOLDING

G — No. 9

4

Enclosure in No. 4. Memobandtjm of Instbuctions for the Colonial Abchiteot. The Colonial Architect will be so good as to proceed to Dunedin for the purpose of reporting upon the accommodation available for holding a Session of the General Assembly there. Appended hereto are memoranda concerning the accommodation required for each of the Houses, and also for the Government and Departmental officers. It is not absolutely necessary that the Houses should meet under one roof, although it is of course desirable that their places of meeting should be as near to each other as is possible. Accommodation will be required for the Printing Department, but it may, if necessary, be in a separate building. The Colonial Architect will consult the Speakers of the Legislative Council and of the House of [Representatives, and all Members of the Assembly who may be in or near Dunedin at the time of his visit, upon the subject generally. The Colonial Architect will furnish to the Colonial Treasurer an estimate of the total expenditure required to provide the accommodation stated, bearing in mind that whilst it is necessary proper conveniences should be supplied for the Assembly, the Government, and the Departments, it is desirable that as little expense as possible should be incurred. The Colonial Architect is at liberty to communicate from time to time with the Provincial Government of Otago for the purpose of ascertaining whether any of the expenditure which may be necessary will be borne by that Government. It is however necessary that any Provincial expense should, as far as ascertainable, be estimated for and communicated by the Colonial Architect to the Colonial Treasurer, in order that he may see what is the whole exceptional amount of Public Funds likely to be required for holding a Session at Dunedin. Major Campbell, the Clerk of Parliaments, will accompany the Colonial Architect to Dunedin, to advise him as to the accommodation required for the Legislature. Wellington, 4th December, 1871. W. Gisbobne.

Sub-Enclosures to Enclosure in No. 4. Sic,— Colonial Architect's Office, 30th November, 1871. I am requested by the Hon. the Colonial Secretary to inquire of you the amount of accommodation your Department will require in the event of the next Session of Parliament being held in Dunedin. Please state the number of rooms, and for what purpose required. I have, &c, J. Knowles, Esq., W. H. Clayton, Under Secretary, Public Works Department. Colonial Architect.

Mr. Clayton,— 30th November, 1871. There would be required — 1. A room for the Engineer. 2. A room for the exhibition of plans, &c, which, if large enough, would also accommodate a draughtsman. • 3. A room for the Clerk and Accountant. 4 I suppose I should remain in Wellington; but if, as I understand from you, it may not be so, then I should want a small room, or if the Engineer's room was large enough, I could occupy a portion of it. J. Knowles.

Sic, — Colonial Architect's Office, 30th November, 1871. I am requested by the Hon. the Colonial Secretary to place myself in communication with Ministers, in order to ascertain the amount of accommodation each Department will require, provided the next meeting of Parliament is held in Dunedin. Will you oblige by letting me know the number of rooms likely to be required by your Departments. I have, &c, W. H. Clayton, The Hon. the Colonial Treasurer. Colonial Architect.

IWr rooms, communicating or closely contiguous, will be the least required by my Departments. -Julius Vogel.

Sib, — Legislative Council, 30th November, 1871. At the request of the Hon. Mr. Gisborne, I have the honor to forward you the enclosed memorandum relative to the accommodation required for the Legislative Council. I have, &c, W. H. Clayton, Esq., L. Stowe, Colonial Architect, Wellington. Clerk, Legislative Council.

Memokandtjm for Colonial Aeciiitect. The Legislative Council will require Council Chambers-room for, say, forty-five Members. Speaker's room and dressing-room.